Enterprise file sharing and synchronization are popularly known as the EFSS and enterprise file share and sync. It basically refers to the software services that enable organizations and firms to share and sync the documents, photos, videos, and photos securely from multiple devices with employees, partners, and external partners. Most of the organizations use these technologies to prevent the employees from using customer-based file sharing apps for storing, accessing, and managing the corporate data and out of the IT department premises and visibility.

Key factors of EFSS

·        Syncs files that are stored in the corporate storage places to the user’s devices and desktops

·        It sends links to the large files with multiple file extension and protocol support

·        It possess built-in file creation, edition, and previewing

·        It integrates the existing business applications via    APIs, mobile apps, and plugins

·        User can access permission to all the files and folders

·        Files are securely stored and transferred by encryption, data loss prevention, and antivirus scanning

·        It sets the links to the files with the ability to set a login requirement in order to access data

·        There are authentication options available for SAML, Active Directory, etc.

·        File transfers can be done from automated systems and repositories

·        Report and audit all the file activities and system actions

When selecting an enterprise cloud file-sharing service, keep in mind the account security, manageability and the ability of the users to collaborate on files across multiple platforms.

When it comes to the matter of enterprise cloud storage and file-sharing services, organizations will have plenty of options to choose from, and this number is growing day by day. It may be difficult to narrow down the contenders and let them pick the one that ticks all the boxes on the checklist. The six services that are aimed at the enterprise customers are as follows.

Box

The Box is one of the popularly known enterprise cloud storage and collaboration services available. It has supporting encryption for both the stored files and file transfers. Box additionally allow the IT add and remove the users, set their expiration dates and passwords, assign rights to the specific folders and it monitors the file transfers as well. Box provides access to the extensive logging and can be scaled for all the business. Box safeguards folders with multiple layers of security and allows the organizations monitor the data in a folder. Files and the folders can be securely shared across multiple devices. Active Directory is also integrated with Box.

IT can integrate this cloud sharing service with the existing infrastructure it includes mobile device management systems, configure third-party apps such as Google Apps and Office to work with Box.

Box collaboration includes versioning; password protected sharing, and workflow management. The Box can run on Windows, Mac desktop, BlackBerry devices, and plus iOS.

Citric Share File

Citric Share file allows IT manages file storage centrally as well as users can access enterprise directories such as Microsoft Active Directory. Consider, if an administrator disables the directory account, which means that user is automatically removed from ShareFile service. Administrators can also voluntarily remove the sensitive data from the ShareFile computer or on any mobile device. ShareFile additionally supports enterprise-grade security and management capabilities and it further integrated with Microsoft Outlook.

ShareFile can also integrate with the local network. If the organization uses ShareFile in integration with Citrix Storage Zones, which is the on-premises version of the ShareFile, IT can prefer to store data within its own data center in the ShareFile public cloud storage or in the combination of both. This option makes it easier to address the issues of compliance, performance, and security. Wherever IT decides to store files, users can still access, sync and share then on nay preferred or supported platform including BlackBerry, Android, and iOS.

Dropbox for business

Dropbox was one of the important tools in the era of consumer cloud storage and file sharing. Credit goes to its ease of use, integration with desktop file browsers, and mobile support. Dropbox is simple to setup, easy to use, syncs files easily, and shares files without any effort. It also supports lots of platforms and platforms. It performs well on all the devices and maintains good uptime record. It maintains version history for each and every file. Now, Dropbox for business is also available. It supports workflow management and enterprise collaboration.

Dropbox for business gives some access to the organizations to control the data. It provides the administrators the deep visibility into user activity. Administrators can also set sharing controls at the sharing controls at the account levels, monitor which are the devices connected to their service, view team invitations and member logins, enforce two-step verification, generate audit reports, and track IP address activities. It also supports Active Directory integration, single sign-on capabilities and it has the ability to block their teammate’s devices and apps. It also allows the administrators to block the activities from insecure IP address. It will not provide the same level of granular control and security is the main aspect in this. More security is provided to the employee-oriented services. In an organization, everyone doesn’t have access for accessing all the files. There are a few files, which are considered to be highly confidential and is accessible only be officials who are authenticated. With the help of Dropbox, we can share the files in a safe and secure way, which will keep the confidentiality of the files secure.

Google Drive

People are working on the go and there are situations when we need an update on the progress in the work. Google Drive is one such app where we can share documents, worksheets, and presentations. Tech geeks who work in teams always are in need to stay updated and the drive keeps updating no matter where the particular person is. We can access the Google Drive from anywhere around the world as it keeps everyone connected. It enhances the productivity and efficiency of the working professionals as they were able to stay updated.

Egnyte

Egnyte has the ability to help the employees and officials in efficient file sharing. And it helps the centralized administrative controls to maintain security. Users can share and access files from their own mobile devices. It helps them to collaborate across multiple teams and offices in real time. IT can restrict the user access to the files through Egnyte’s integration with Active Directory and other services. It can encrypt file transfers and can generate services about service usage.

It lets the IT control where the files are stored. They are mainly stored on the Egnyte servers or a hybrid cloud option, which will utilize multiple platforms. It allows storage on other cloud services such as Google Cloud Storage, Amazon S3, and Microsoft’s Windows Azure.

SugarSync

It provides granular control and flexibility to few services that is available from SugarSync. Users can prefer where to sync files and to which files they should do syncing. Most importantly, they can open files even in the remote computers also. Users can also do editing and save those files back on the remote computers. It is available for the platforms including Android, iOS, symbian, and Amazon Kindle Fire as well.  

Author Bio:

Anand Rajendran is the CEO and co-founder of Rutapp Infosystems, a leading Andriod and iOS app development company in Chennai. He is an expert in mobile apps field who has written various articles. Rutapp is a software platform developed by his company allowing business owners to create an app with AirBnb, Uber, Rutapp Scripts and other cloning scripts.